UFC 4-390-01
23 July 2003
Section 4:
RESPONSIBILITIES OF THE ACQUISITION MANAGER
4.1
Introduction. This section defines the responsibility
of the Acquisition Manager in relation to certification
requirements for unmanned pressure test facilities built for use
by DOD personnel. The Department of Defense acquisition program
is set forth in the DOD Federal Acquisition Regulations
Supplement (DFARS). The management of acquisition programs is
guided by DOD Directive 5000.1 A Defense Acquisition, and DOD
Instruction 5000.2 Defense Acquisition Management Policies and
Procedures. In addition, system safety certification procedures
must be clearly defined and strictly followed in every phase of
the procurement process. This is due to the life critical nature
of unmanned pressure test facilities, with particular attention
being applied in regards to safety to outside operators and other
personnel in the vicinity of the unmanned pressure test facility.
Therefore, the Acquisition Manager should establish the
certification effort in the earliest conceptual phase of the
program.
The Acquisition Manager is designated as the applicant for
initial certification of a new facility until the new facility is
delivered to the designated user activity. Early and frequent
communication between the applicant and the SCA is essential to
the efficient prosecution of the system certification process.
This point cannot be overemphasized.
In all aspects of the certification process, the line of
communication is between the SCA and the applicant and not
between the SCA and the contractor, manufacturer or procurement
agency hired or contracted by the Acquisition Manager to provide
the unmanned pressure test facility. While discussions and
conferences with these organizations are useful, the line of
action and responsibility is between the SCA and the applicant.
During a major overhaul or repairs involving configuration
changes to the system, the individual parent command should
assume the responsibilities of the Acquisition Manager.
System Certification Requirements In Contracts. The
4.2
Acquisition Manager who contracts for or otherwise arranges for
the design, construction, testing and delivery of a new unmanned
pressure test facility must translate system certification
criteria and documentation requirements, clearly and concisely,
into contract specifications. The use of this document as a
contract reference document, which allows the contractor to
interpret certification requirements, should be avoided. If a
contractor anticipates lease or purchase by DOD of an unmanned
pressure test facility, he is building, he should become familiar
with the documentation requirements necessary to support the
system certification process.
However, lease or purchase agreements entered into by DOD must be
specific enough in content to preclude any interpretation of the
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