UFC 1 -300-08
30 JUNE 2004
CHAPTER 4
HOW TO USE THE DD FORM 1354 DATA
4-1
CHAPTER PREVIEW. This chapter explains what actions the Realty Specialist
and the construction agent project manager must perform after the real property is
accepted and the DD Form 1354 is signed by both parties. This chapter explains how the
Realty Specialist files the DD Form 1354 as a voucher and enters information into the real
property database. This chapter also explains how the construction agent project manager
uses the 1354 to maintain the CIP account, to close out new construction documentation,
and to provide documentation for real estate transfers. The Army's Management Controls
typically allow the Realty Specialist ten days to enter the information from DD Forms 1354
into the real property database. The other Services establish their own management
controls and timelines to ensure that DoD PP&E does not double-count or under-count real
property assets.
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VOUCHERS AND JOURNAL ENTRIES. A voucher is required to document
the cost of each new facility or capital improvement. Due to differences among the Military
Services' real property systems, there is a separate paragraph describing how each
Service complies with the CFOA regarding vouchers. For projects funded by Defense
Agencies, the Realty Specialist shall provide a copy of all vouchers to the agency funding
the project for their records and capital depreciation process.
4-2.1
Army IFS uses the DD Form 1354 as a voucher. After the RPAO accepts a
facility on a DD Form 1354, and provides a signed copy to the construction agent project
manager, he/she passes the original DD Form 1354 to the Realty Specialist to use as the
voucher for the following: to document additions and deletions of real property, to transfer
and accept new construction changes to existing facilities, and to adjust real property
records resulting from physical inventories. Regardless of who fills out the DD Form 1354,
the Realty Specialist receives the 1354, assigns the next sequential voucher number to the
interim/final DD Form 1354 in block 26 (Property Voucher Number), and records the
property voucher number in the Voucher Register. The Realty Specialist inputs the data
from the 1354 into the IFS real property database. He/she then files the original 1354 in
the voucher file and files a copy in Building Information File. If more than one facility
number is listed on the DD Form 1354, the Realty Specialist makes copies of the original
1354 with the same voucher number and files a copy of the 1354 in each affected facility
Building Information File. As additional DD Forms 1354 are accepted for this same
project (i.e., partial BOD or final 1354), the Realty Specialist enters a unique property
voucher number for each version (interim and final) of the 1354 and makes the new entry in
the voucher register. The Realty Specialist also files these subsequent DD Forms 1354 in
the voucher file and Building Information File(s).
4-2.2 Navy FIS automatically creates a journal entry. The Navy Facilities Information
System (FIS) tracks all Navy- and Marine Corps-managed MILCON projects. The Navy
FIS provides information to the Navy's Standard Accounting and Reporting System Field
Level (STARS FL). The project manager will direct the NAVFAC Fund Manager to create
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