UFC 1 -300-08
30 JUNE 2004
Accountability the responsibility of the single agency designated to hold property, keep
records and report as the Executive Agent of the United States of America. The United
States of America, not the individual Service, owns all government-owned property;
however in this handbook accountability and ownership are generally considered to be
interchangeable.
Administrative accountability - refers to the case where the accountable Service does not
use the real property for which it is accountable, i.e., another Service or agency controls the
use of the property.
Army Family Housing A separate appropriation used to construct, operate and maintain
Army Family Housing and supporting facilities. The construction agency (usually USACE
or NAVFAC) is responsible for generating the DD Form 1354 for new housing construction
or major renovation, usually paid for by Family Housing-Construction (FH-C) funds, which
are appropriated on a project-by-project basis by Congress in the same manner as Military
Construction (MILCON) funds. Renovations or capital improvements using Family Housing
-Operations (FH-O) funds are usually executed by the DPW/FacMgr/BCE, and the
DPW/FacMgr/BCE will prepare the DD Form 1354.
Approval Authority The individual authorized to sign the DD Form 1354. For new
construction or alteration executed with MILCON this is a senior representative of the
construction agent such as the District Engineer. Approval authority for conversion,
diversion, alteration, minor construction and inventory adjustments is the
installation/garrison commander and often this authority has been delegated to
DPW/FacMgr/BCE/DIS.
Air Force Base Civil Engineer officer responsible for operations and maintenance of
facilities on Air Force bases. Has responsibility for real property management and
planning, and requesting funds for operations and maintenance including minor
construction. Has responsibility for preparing DD Form 1391 for requesting Military
Construction.
Beneficial Occupancy Date the date a facility is first occupied. BOD normally refers to
occupancy of a building before it is substantially complete and therefore is not typically the
date the occupant accepts a facility from the DPW/FacMgr/BCE/Engineer District.
Capital Improvement - Initial acquisition of or improvements to real property that increase
the real property asset's square footage, size, capacity, efficiency, or useful life; i.e., if a
replacement was undertaken to improve or expand the efficiency of an asset that was in
good working order then the replacement is a capital improvement. When a facility (or
facility component) is replaced that has failed, is in the incipient stages of failing, or is no
longer performing the functions for which it was designated, such replacement is NOT a
capital improvement and do not record that project (or the repair costs portion of that
project) in the real property inventory. Reference: FMR 7000.14-R, Volume 4, paragraph
060205.
Glossary-3
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